Privacy Policy

Effective date: 12 October 2026

The Royal College of Dental Surgeons of Thailand ("the College", "we", "us") respects your privacy and is committed to protecting your personal data in accordance with the Personal Data Protection Act B.E. 2562 (2019) ("PDPA"). This policy explains how we collect, use, disclose and protect personal data through the website royalthaident.org and its related online services ("the Services").

1. Personal data we collect

  • Identity and contact data such as title, first and last name, national ID or passport number, date of birth, address, telephone number and e-mail address.
  • Professional data such as dental licence number, specialty, workplace, education, training history, examination results and certification.
  • Documents you upload such as copies of ID cards, certificates, transcripts, photographs, research documents and other application documents.
  • Payment data such as reference numbers, amounts, payment dates and receipt details. We do not store card numbers or bank account passwords.
  • Account data such as username, encrypted password and login history for the resident, member and registration systems.
  • Technical data such as IP address, browser type, device information, pages visited and cookies.

2. Purposes and legal bases

  • Processing membership applications, member records and member services (contract / legal obligation).
  • Processing applications for training, examinations, certification and the resident system, including review by committees and training institutions (contract / public interest / legal obligation).
  • Registering for academic conferences and continuing education activities (contract).
  • Issuing pay-in slips, verifying payments and issuing receipts (contract / legal obligation).
  • Publishing the directory of dental specialists, including name, specialty and certification, to inform the public (public interest / legitimate interest).
  • Sending notifications, news and documents related to your application or membership via e-mail (contract / legitimate interest).
  • Maintaining the security of the Services, preventing fraud and spam, and analysing website usage to improve the Services (legitimate interest).

3. Cookies

We use cookies that are necessary for the website to function, such as session cookies for logging in and submitting forms, and analytics cookies (Google Analytics) to understand how the website is used. You can delete or block cookies in your browser settings, but some parts of the Services may not work properly.

4. Disclosure of personal data

We do not sell your personal data. We may disclose personal data only as necessary to:

  • Committees, training institutions and examiners involved in your application or training.
  • The Dental Council of Thailand and government agencies as required by law.
  • Banks and payment service providers for verifying payments.
  • Service providers who process data on our behalf, such as cloud hosting and file storage, e-mail delivery (Google), bot protection (Cloudflare Turnstile) and website analytics (Google Analytics). Some of these providers may store data outside Thailand, in which case we ensure adequate protection as required by the PDPA.

5. Use of Google APIs

The website uses the Gmail API only to send e-mails (notifications, application results, receipts and documents) to applicants and members from the College's own Gmail account, with the gmail.send scope. The website does not ask users to sign in with Google and does not access, read, store or share any user's Gmail or Google account data. The College's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

6. Retention period

We retain personal data for as long as necessary for the purposes above. Membership, training, examination and certification records are kept permanently as part of the College's professional records. Other data is kept for as long as required by law or for up to 10 years after the relationship ends, after which it is deleted or anonymised.

7. Security

We apply appropriate technical and organisational measures, including encrypted connections (HTTPS), encrypted passwords, access controls limited to authorised personnel, and access logging, to protect your personal data from loss, unauthorised access, use or disclosure.

8. Your rights

Under the PDPA, you have the right to:

  • Access and obtain a copy of your personal data.
  • Request correction of inaccurate or incomplete data.
  • Request deletion, destruction or anonymisation of your data.
  • Request restriction of processing, or object to processing.
  • Request data portability.
  • Withdraw consent where processing is based on consent.
  • Lodge a complaint with the Personal Data Protection Committee.

Some requests may be refused where we are required by law to retain the data or where it is necessary for the College's duties.

9. Contact us

The Royal College of Dental Surgeons of Thailand
88/19 Moo 4 Mahitala Dhibesra Building 5th Floor Ministry of Public Health, Soi Satharanasuk 8, Tiwanon Road, Talat Kwan Subdistrict, Mueang District, Nontraburi 11000
Tel. (+66) 02-5807500-3   E-mail: [email protected]

10. Changes to this policy

We may update this policy from time to time. The latest version will always be published on this page with its effective date.